HireBetter
Interim to Perm Accounting Specialist Austin Texas
The Role: Interim to Perm Accounting Specialist
Location: Hybrid, Austin TX
The Company
HireBetter’s client is a boutique full-service creative experiences, activations and events agency calling Austin, Texas home since 2002. Our client partners with companies and agencies to create international award-winning experiences of all shapes and sizes.
The Role
The Bookkeeper is responsible for all aspects of the accounting and accounting lifecycle. These functions include establishing and maintaining the company’s accounting practices, procedures, and internal controls. An effective Bookkeeper has extensive knowledge of GAAP (Generally Accepted Accounting Principles) and regulations. You are organized, efficient, with a great eye for detail. You are also extremely reliable and able to carry out multiple tasks autonomously and collaboratively. You are comfortable with both digital communication and in-person communication.
Responsibilities
Full-Cycle Accounting
- Manage day-to-day accounting activities including revenue, A/R, and A/P.
- Review, process and record all expenses and payments
- Manage all aspects of the general ledger including updates, chart of accounts and period closes – knowing that details matter
- Handle monthly, quarterly, and year-end close procedures including preparation of recurring journal entries, account reconciliations, and account analysis
- Present accurate monthly financials within 15 days of month-end
- Manage cash flow planning process and ensure operational funds availability
- Monitor bank and credit card accounts
- Pay down balances when necessary
- Support monthly, quarterly and annual budget and forecast preparation
- Lead the oversight + participation in the preparation and timely filing of all local, state, and federal tax returns
- Serve as a liaison to external auditors, tax preparers and other professionals
- Identify and document key accounting risk exposures and implement the associated controls to mitigate them
- Ensure compliance with accounting standards and statutory requirements through the maintenance of well-organized and structured accounts and records
Administrative and Operations Support
- Work with the Operations team to ensure proper coverage of reception, package/mail receipt, tracking and disbursement, guest greeting/tracking in an appointment-only office setting (when all are eventually back in the office)
- Ideate and execute ways to recognize and appreciate the team
- Assist members of the Production and Business Development teams as needed with various ongoing or ad hoc projects – large and small, online and offline – related to the company’s event productions
Business Leadership & Development
- Stay aware and up to date with accounting trends, rules and regulations and communicate to leadership
- Drive process improvements through automation, use of existing systems streamlining and standard methodologies towards vision of best in class processes
- Manage and improve the internal control structure of the organization and build future internal control structure as the company grow
- Actively applies conflict management tools and techniques (e.g., proactively scenario-plans, escalates when there are issues, over-communicates to team, etc.,)
- Serve as a champion of a positive employee experience and leverage your internal relationships to proactively reinforce the values and strong culture
- Identify opportunities for training and self development to propel you to the next level and invest in your future
- Pursue and identify opportunities to help other roles within the company if workload is lighter or other departments need support
- Accomplishments of all key areas of responsibilities listed above for current job description
- Proven excellence in current position and demonstrated capability and initiative to continue to grow into role
- Analyze regarding the company’s financial position with respect to revenue, expenses, profit, cash, budget and forecasting
- Meet with the leadership team once/month and make recommendations regarding business and financial impacts of decision paths
- Provide strategic perspectives and have the ability to see the larger picture, providing timely insights and analysis to drive outcomes
- Develop and measure KPIs for success
- Is seen as a leader within the team
- Demands excellence, goes above and beyond but still doesn’t take themselves too seriously
- Can read a room and pivot accordingly
- Identify opportunities to use technology and automation wherever you see inefficiencies to make everyone’s lives easier and enhance overall communication between teams.
- Establish a deep understanding of the overall business and how the operations enable the realization of company goals
Qualifications
- 3+ Years of relevant experience
- Can navigate Quickbooks Online (QBO) like an expert
- Possess knowledge of US sales tax; able to research tax issues and support departments by responding to tax-related questions and communicating current guidelines.
- Familiarity with real estate accounting
- Advanced proficiency in Microsoft Excel, Google Sheets, Slack, and Harvest
- Problem-solver
- Acts with urgency and has a bias towards action; is solution-obsessed
- Takes responsibility and ownership for his/her work
- Identifies opportunities and potential problems, addressing them effectively and efficiently
- Feels accountable and knows how to ask questions and learns from mistakes
- Able to make decisions independently, or escalate when necessary
- Can ‘connect the dots’ -has the ability to digest large quantities of data into actionable information
- Able to communicate in a clear, consistent, honest and transparent manner and objectively represent the account of a situation or issue
- Advanced organizational skills – has the ability to work under pressure and perform several tasks concurrently in a deadline driven environment. Takes pride in representing the company; always conducts oneself with decorum and professionalism
- Able to self-start
- Can hold his/her own in a challenging situation with composure and respect
- Able to successfully work from either in the office or remote and not skip a beat with regards to the responsibilities that fall under their direct supervision
To Apply
Interested candidates should apply through the HireBetter website at jobs.hirebetter.com. Qualified applicants will be responded to as quickly as possible.
Please note: Applicants for employment in the U.S. must possess work authorization that does not require sponsorship for a visa now or in the future.